Warranty reconciliation for pool service companies

You did the warranty work. Make sure you got paid for it.

We reconcile completed pool-equipment warranty claims against the labor payments, replacement parts, and credits you actually received.

Audit 10 Claims Free See Sample Review

No software to install · No account passwords · Redact homeowner data

Pool Recovery Ledger · Claim Review

Completed warranty work review

SAMPLE DATA
NOT A CUSTOMER RESULT
Review period: Apr–Jun 2026Claims sampled: 10Prepared: example only
Needs Follow-up / Insufficient RecordsPotential payment, part, or credit mismatches identified in this sample.
Amount to verify$1,842.50
Illustrative claim-level reconciliation
ClaimExpected recordReview stateAmount
PRL-1042Labor reimbursementResolved$285.00
PRL-1047Replacement partNeeds Follow-up$648.50
PRL-1051Labor reimbursementNeeds Follow-up$529.00
PRL-1056Manufacturer creditInsufficient Records$665.00

This is a fictional format demonstration. “Needs follow-up” is not a confirmed recovery and does not mean payment is owed.

What was approved is not always what was received.

The review matches the three records that matter most after the work is complete.

  • 01

    Labor reimbursements

    Compare completed field work and submitted claim records against labor payments visible in your exported reports.

  • 02

    Replacement parts

    Track part approvals and shipment or credit records, with open items separated from items that match the export.

  • 03

    Manufacturer credits

    Match approved credits to the statements and credit memos you have available, then flag differences for verification.

Clear scope. Clear records. Clear next steps.

Start with a small sample and the exports you already have. No platform rollout or account access is needed.

  1. Choose a small completed-claim sample

    For the free pilot, select 10 recently completed warranty claims and export the claim, payment, part, and credit records you already use.

  2. We organize the matching review

    We map the available records, identify the evidence behind each line item, and separate matches from items requiring verification.

  3. Receive a practical follow-up ledger

    You receive a concise claim-by-claim review with source references and a list of questions your team can validate through its usual channels.

Your pilot records stay contained.

The pilot is designed around exported records and a minimum necessary review scope.

No manufacturer or supplier passwords

The pilot uses exported business records only. No manufacturer or supplier account access is needed.

Redact homeowner information

Homeowner names, contact details, and other unnecessary personal information can be redacted before a review begins.

Defined retention

Raw pilot files are deleted within 30 days after review unless you ask for a different arrangement in writing.

Start with ten claims

Audit 10 Claims Free.

See whether a structured reconciliation review is useful for your warranty operation before expanding the scope.

We will not ask you to upload documents here. If the pilot is a fit, we’ll agree on the smallest useful export set before any records are shared.

  1. 01We confirm that the pilot is a reasonable fit.
  2. 02We agree on the smallest useful set of exported records.
  3. 03You receive a claim-by-claim review ledger.

Tell us a little about your warranty workflow. Fields marked * are required.

Manufacturers you work with *

Jaeho Jung

Founder, Pool Recovery Ledger

[email protected]

Pool Recovery Ledger is an independent pilot focused on helping pool service businesses reconcile completed warranty work against payments, replacement parts, and credits actually received.